Privacy Policy

The Agricultural Crop Licensing Platform (ACLP) is an initiative that aims to encourage and further
innovation in plant breeding by providing customized solutions to the challenges of accessing
patented traits and securing access to genetic material for breeding purposes.
The initiative is currently driven by 10 European plant breeding companies and trait developers
representing a wide range of agricultural crops and includes small, medium-sized, and big
companies. They are jointly working together on the establishment of a simple legal framework
enabling access to commercial varieties for breeding purposes and providing access to marketed
patented traits on fair conditions in Europe with increased transparency, including eventually,
genome edited traits.
Data protection and privacy is very important for the companies involved in the ACLP initiative
therefore, by the present Privacy Policy they wish to inform about what data is collected from
website users, for what purposes, how that data is used, who has access to that data and what
are the rights of users are to control their privacy.
Please take your time to read this policy and contact the ACLP support team if you have any
questions or feedback regarding the Privacy Policy. The ACLP support team can be contacted
at: info@aclp.eu

1. What information is collected and how such information is used?

1.1. Visitors of the ACLP website:
1.1.1 Browsing statistics and log information

It is important for the ACLP initiative to know what information on its website is most interesting
and relevant for visitors and how such information could be even further improved. For this
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reason, the ACLP website collects data such as browser information, date and time of browsing,
demographic data, page views, location by using the tool Google Analytics and cookies.
Collection of your data by Google Analytics can be disabled by you at any time according to the
applicable instructions. You can prevent the setting of cookies by adjusting the settings on your
browser (see instructions under point 1.1.2.)
Further on, in order to ensure the technical availability and security of the ACLP website, the
server hosting the website may collect information such as the device and browser you use or
your IP address.

1.1.2. Cookies

Cookies are small data files which are downloaded to your device when you visit the ACLP
website. Cookies are used by websites for a lot of practical reasons, none of which are meant to
be harmful for you. In fact, Cookies are designed to make your on-line experience more enjoyable.
Some are necessary to the functioning of the ACLP website and others are used to draw up
statistics allowing us to offer you a more enjoyable visit. There are different types of cookies. The
ACLP website uses technical, tracking and third-party cookies.
Useful information about the technical aspects of Cookies can be found on:
http://www.allaboutcookies.org.
An overview of the Cookies used on the ACLP website can be found on www.aclp.eu.
Cookie configuration settings
You can prevent the setting of Cookies by adjusting the settings on your browser. Cookie settings
can vary from one browser to another, so check the “Help” menu of your browser to learn how to
change your Cookie preferences. Besides, you can find information about how to manage
Cookies in the browser at the following addresses:

1.2. Contact information

If your personal data are stored in the contacts database of the ACLP initiative such information
may include your name, last name, e-mail address, phone number and affiliation (name of your
company or organization). Such contact details we may obtain from you if you contact the ACLP
initiative through the contact form on the ACLP website or if you have given your contact details
to one of the participants of the ACLP initiative with the view of being included in the ACLP
contacts database. We store your personal contact information in our database for the sole
purpose of being able to communicate with you in our regular or occasional professional
exchanges.
The legal basis for the processing of your personal information by the ACLP initiative is your
consent given when you filled in the contact form on the ACLP website or when you provided your
contact details otherwise, which you can withdraw at any time by sending an e-mail to the ACLP
support team at info@aclp.eu.

2. Who can access your personal data?

2.1. Visitors of the ACLP website

The information collected through Cookies and the Google Analytics tool is accessible to the
ACLP support team responsible for the maintenance and content of the ACLP website.

2.2. ACLP contacts database

The ACLP support team has access to the ACLP contacts database with the view of being able
to get back to those having expressed an interest in being informed about the developments of
the ACLP initiative.

2.3. Third-party access

The personal information that the ACLP initiative collects from you is exclusively accessed and
used as outlined in the present Privacy Policy. We do not provide access to your personal
information to any third party.
Should any further access be requested to personal information by any third party, the ACLP
support team will contact you directly and request your explicit consent to such third-party access.

3. How long is your personal data stored?

3.1. Visitors of the ACLP website

The information that is possibly collected through Google Analytics about the use of the ACLP
website is stored for a period of 26 months. Depending on the type of Cookie used by the website,
the information collected through Cookies is stored for a period ranging from one minute to two
years (as described under point 1.1.2.)

3.3. ACLP contacts

If your contact details are stored in the ACLP contacts database, your personal information (as
specified under point 1.3.) will be stored until the ACLP initiative has regular or occasional
professional contact or collaboration with you, or until you request the deletion of your contact
details from the ACLP contacts database. You can request the deletion of your personal data at
any time by sending a request to the ACLP support team at info@aclp.eu.

4. What do we do to protect you against unlawful access to and use of
your personal information?

The ACLP initiative will keep your information confidential and secure and use it in accordance
with its internal procedures covering the storage, access and use of information, and all applicable
laws. Reasonably designed physical, technical and administrative safeguards have been
implemented to protect your personal information.
The ACLP initiative will keep your personal information as accurate, complete and up-to-date as
necessary for the purposes for which it is collected and processed.

5. What are your rights?

Under data protection legislation you have a number of rights that allow you to have control over
your privacy. The ACLP initiative respects these rights and wishes to ensure that by contacting
the ACLP support team via e-mail at info@aclp.eu, you may exercise your rights. These rights
are as follows:

your right to have access to your personal data;
your right to ask for the rectification of your personal data;
your right to ask for the erasure of your personal data;
your right to withdraw your consent to the processing of your personal data, where applicable;
your right to lodge a complaint.

In some cases, you may have a right to request a restriction on processing your personal data or
to object to processing of your personal data.
You can exercise your above-mentioned rights in line with the requirements as provided for in the
EU General Data Protection Regulation (GDPR).
In case you are of the opinion that your rights under the EU data protection rules have not been
respected, you can lodge a complaint at the competent data protection authority of the EU
Member State of your habitual residence. You can find the competent authorities and their contact
details here.

6. Changes to the present Privacy Policy

The ACLP initiative reserves the right to revise the present Privacy Policy from time to time. The
latest effective version of the Privacy Policy will govern the use of your information and will always
be available on the ACLP website. Should such modification of the present Privacy Policy take
place, we will notify you in due time allowing you to confirm or withdraw your consent to the
processing of your personal information by the ACLP initiative.